Automatic Meeting Notes
Many Australian businesses use Teams to communicate with coworkers and clients. Busy days often mean many busy meetings; that’s where Copilot comes in.
Copilot in Teams opens the door to more effective and productive communication. Enabling Copilot as a notetaker in your Teams meetings allows AI to keep track of everything you discuss, to then summarise in simple meeting notes. This feature is particularly useful for ensuring that no important details are missed and that everyone is on the same page after the meeting. Copilot can also suggest action items, answer questions in real-time, and provide insights based on the meeting’s content.

Enable Transcription
Once you start your meeting:
- Turn on Teams’ built-in transcription
- Select the Copilot button to open the sidebar
Without Teams’ transcription, Copilot can only process content during the meeting, then that data is lost when the meeting ends. AI generates notes based on the information recorded in the transcription, it cannot create its own transcription. We recommend always turning on transcription to best use the Copilot tool.
How To Generate
- In the meeting chat, click on the Copilot button.
- Select “View Prompts”.
- Select “Generate Meeting Notes”.
From here you can ask the tool almost anything related to the meeting. Copilot may suggest prompts or you can create your own if you need more specific information. Common queries may include: “Create a list of action items”, “Is there anything we started talking about that we didn’t finalise?” and “What did we decide on?”.
Following this, Copilot can provide this information in its summary of the selected meeting. You can then distribute the summary to meeting participants in AI-generated emails and documents. These helpful summaries mean you and your coworkers can stay informed and on track without the extra work.

Using Copilot Safely
As well as the fantastic advantages of Copilot in Teams, there are always risks to keep in mind when utilising AI.
To generate meeting notes and complete other tasks, the tool will access your organisation’s Microsoft 365 data, including information that may be sensitive. If your M365 environment is not properly secured, Copilot can accidentally expose information to anyone within your business. Business owners must be vigilant in securing the company’s private data before supplying Copilot to their team.
As well as this, AI is not always accurate. Generated information can include false or made-up information, so ensure that you double-check any AI-generated content before you utilise it. Specifically when using Copilot in Teams, the tool may not understand that there are multiple people in the room and could label different participants as the same person in the generated transcript. This can become confusing, so try to be aware of who is who.
Copilot Across M365
With a full Copilot for Microsoft 365 license, you can access Copilot across the range of M365 applications! Utilise its great time-saving features in Outlook, Word, Excel, PowerPoint, and of course Teams. Finally, learn about Copilot’s uses in these apps in the coming articles, and make sure to contact the fantastic Synapse IT team to acquire your M365 license!
- Synapse IT AI Executive Briefing & Discussion - 29/01/2025
- Workflow Revolutionised: Copilot in Teams - 29/01/2025
- We’ve moved! Settling into the new office - 29/01/2025